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This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.Ridgeline Orthopedic Specialists (Ridgeline, we, us, or our) is required by law to maintain the privacy of your Protected Health Information (PHI), to provide you with this Notice of our legal duties and privacy practices, to abide by the terms of the Notice currently in effect, and to notify you if there is a breach of your unsecured PHI.Interim Notice. This Notice is a provisional version in effect for the launch of our website. A revised version is in preparation and will replace this one. The most current version will always be posted at ridgelineortho.com and will be available at our offices.
Notice of Privacy Practices · November 1, 2026
Who Follows This Notice
This Notice describes the privacy practices of Ridgeline Orthopedic Specialists, its physicians, employees, contractors, and workforce members, at all of our clinic and surgical locations.This Notice is effective November 1, 2026.
Notice of Privacy Practices · November 1, 2026
Treatment, Payment and Operations
We may use and disclose your PHI without your written authorization for the following purposes.Treatment. To provide, coordinate, and manage your orthopedic care, and to share information with other healthcare providers involved in your treatment, including physical therapists, hospitals, surgical centers, radiologists, and primary care providers.Payment. To bill and collect payment from you, your insurance company, or a third party responsible for payment. This may include confirming eligibility, obtaining authorizations, submitting claims, and following up on unpaid balances.Healthcare Operations. To run the practice, including quality improvement, provider training and credentialing, licensing, accreditation, compliance monitoring, legal services, auditing, and general administration.
Notice of Privacy Practices · November 1, 2026
Reminders, Family and Legal Requirements
Appointment Reminders and Health Information. To contact you with appointment reminders, follow-up care instructions, test results, and information about treatment alternatives or other health-related benefits and services that may be of interest to you.Family, Friends, and Others Involved in Your Care. With your agreement, or where we can reasonably infer from the circumstances that you do not object, we may share PHI relevant to the involvement of a person in your care or payment for your care. In an emergency or where you are unable to agree, we will use our professional judgment and share only what is directly relevant.Required by Law. When required by federal, state, or local law.
Notice of Privacy Practices · November 1, 2026
Public Health, Oversight and Legal Process
Public Health and Safety. For public health activities, including reporting communicable diseases, injury, child abuse or neglect, adverse events, and to prevent or control disease. We may also disclose PHI to avert a serious threat to health or safety.Health Oversight. To health oversight agencies for audits, investigations, inspections, and licensure.Judicial and Administrative Proceedings. In response to a court order, subpoena, warrant, or similar lawful process, consistent with applicable law.Law Enforcement. For law enforcement purposes as permitted or required by law, including identifying or locating a suspect, fugitive, material witness, or missing person; reporting certain injuries; and in response to a court order or warrant.
Notice of Privacy Practices · November 1, 2026
Other Permitted Disclosures
Workers Compensation. As authorized by and to the extent necessary to comply with workers compensation and similar laws. Coroners, Medical Examiners, and Funeral Directors. To the extent necessary for them to carry out their duties. Organ and Tissue Donation. To organizations that handle organ procurement, transplantation, or tissue banking.Research. For research purposes, in accordance with HIPAA and with appropriate approvals and safeguards. Military, National Security, and Protective Services. As required for military command authorities, national security activities, and protective services for the President and others.Inmates. If you are an inmate of a correctional institution, to the institution as necessary for your health and the safety of others.
Notice of Privacy Practices · November 1, 2026
Uses That Require Your Written Authorization
We will obtain your written authorization before using or disclosing your PHI for most uses and disclosures of psychotherapy notes; marketing communications, except as permitted by HIPAA; the sale of PHI; and any other use or disclosure not described in this Notice.You may revoke your authorization in writing at any time. A revocation will not affect uses or disclosures already made in reliance on your authorization.
Notice of Privacy Practices · November 1, 2026
Your Right to Inspect, Copy and Amend
Right to Inspect and Copy. You have the right to inspect and receive a copy of your PHI in our designated record set, with limited exceptions. We may charge a reasonable, cost-based fee for copies as permitted by law. You may request an electronic copy if we maintain the record electronically.Right to Amend. If you believe your PHI is incorrect or incomplete, you may request that we amend it. We may deny your request in certain circumstances. If we deny the request, we will provide a written explanation and you may submit a statement of disagreement.Right to an Accounting of Disclosures. You have the right to request a list of disclosures we have made of your PHI, with certain exceptions (including disclosures for treatment, payment, operations, and disclosures you authorized). We will provide one accounting per 12-month period at no charge. Additional accountings may be subject to a reasonable fee.
Notice of Privacy Practices · November 1, 2026
Your Right to Restrict and to Be Notified
Right to Request Restrictions. You have the right to request that we restrict how we use or disclose your PHI for treatment, payment, or operations. We are not required to agree to a requested restriction, except that we will agree to your request not to disclose PHI to your health plan if the disclosure is for payment or operations and the PHI pertains solely to a service for which you have paid us in full out of pocket.Right to Confidential Communications. You have the right to request that we communicate with you about your PHI by alternative means or at an alternative location (for example, by mail at a specific address rather than by phone). We will accommodate reasonable requests.
Notice of Privacy Practices · November 1, 2026
Paper Copies, Breach Notification and Exercising Your Rights
Right to a Paper Copy of this Notice. You have the right to a paper copy of this Notice upon request, even if you have agreed to receive it electronically.Right to Breach Notification. You have the right to be notified in the event of a breach of your unsecured PHI, as required by law.How to Exercise Your Rights. To exercise any of these rights, submit a written request to us at the address at the end of this Notice. Forms are available at our offices.
Notice of Privacy Practices · November 1, 2026
Our Responsibilities and Changes to This Notice
We are required by law to maintain the privacy and security of your PHI; provide you with this Notice of our legal duties and privacy practices; follow the terms of the Notice currently in effect; notify you if there is a breach of your unsecured PHI; and not use or disclose your PHI in ways not described in this Notice without your written authorization, which you may revoke at any time.We reserve the right to change this Notice and to make the revised Notice effective for PHI we already have about you as well as PHI we receive in the future. The current Notice will be posted at our offices and on our website at ridgelineortho.com. You may request a paper copy at any time.
